Associate Director of Development, Major Gifts-JST Berkeley

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Santa Clara University
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Associate Director of Development, Major Gifts-JST Berkeley

Santa Clara University

Department: Development Principal Gifts

Part Year: No

FLSA Status: Exempt

Standard Hours (hours per week): 40

Position Purpose:

The Associate/Director for Development plays a critical role in Santa Clara University's efforts to secure resources for its strategic funding priorities and deepen its relationships with alumni, parents and friends of the University's Jesuit School of Theology (JST ). In furtherance of the University's integrated strategic plan, the director designs and implements strategies for increased engagement with current and prospective annual and major donors in support of the JST and the University. The director creates and executes donor cultivation plans to leverage this historic time for Santa Clara and achieve the goals of an ambitious campaign plan.

The level of the director for development will depend on the experience of the individual selected and specific goals will be assigned based on the agreed upon level. This position will report to the Executive Director for Major Gifts with a dotted-line report to the Dean of the Jesuit School of Theology. The Associate/Director will work both in Berkeley and Santa Clara.

In building and managing a portfolio of special and major gift prospects, he or she will lead the identification, cultivation, solicitation, and stewardship of prospects targeted for five and six-figure gifts. He or she will work closely with senior JST and University administrators to identify funding opportunities and develop prospect-to-donor strategies.

Essential Duties and Responsibilities:

1. Develop, lead and execute solicitations to secure annual and major gifts in the five and six-figure range for the University.

2. Secure and conduct personal face-to-face visits monthly to qualify, engage, solicit and steward the University’s major and annual donors and prospects.

3. Lead the qualification, cultivation, solicitation and stewardship of 150 high net worth prospects ensuring that each receive regular and strategic contact. Meet dollar and activity metrics set with Executive Director for Major Gifts.

4. Lead the development of engagement and solicitation strategies for qualified special and major gift prospects, oversee the implementation and personally drive the execution of said strategies.

5. Help prepare the dean and/or University administrators by outlining fundraising strategies for donor meetings and events with written briefings as they pertain to key prospects.

6. Produce well written, accurate and timely follow-up and related correspondence such as comprehensive proposals, related budgets, contact reports, cover and thank you letters, e-mails, reports, and briefings in support of cultivating, soliciting and stewarding assigned prospects.

7. Track and record activities as they relate to assigned prospects using Black Baud’s constituent management software (CLARA ) and report regularly to Executive Director for Development.

8. Coordinate the annual fund activities of JST , including the generation of the text of the semi-annual appeal letters.

9. Develop and write grant proposals up to $100,000 for Annual Fund and Campaign support. Collaborate with University Relations Corporate & Foundation Relations department on proposals over $100,000.

10. Work closely with SCU University Relations, GTU consortial partners, and other institutions to coordinate, plan, and oversee events designed to build relationships with alumni, supporters, donors and friends of JST . This includes our signature regional events, Theology in the City.

11. Participate as an active member of the JST and Office of Development staffs, sharing information and collaborating with colleagues in a respectful and professional manner; contributing to a healthy and positive work environment.

12. Other duties as assigned.
1. Recommends initiatives and implements changes to improve quality and services.

2. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.

3. Maintains contact with external constituents and solicits feedback for improved University Relations.

4. Maximizes productivity through use of appropriate tools; planned training and performance initiatives.

5. Researches and develops resources that create timely and efficient workflow.

6. Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.

7. Prepares and submits reports as requested and required.

8. Develops and implements guidelines to support the functions of the unit.

Provides Work Direction:

• Provides work direction to shared administrative assistant and/or student worker.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Physical Demands:

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.

• Considerable time is spent at a desk using a computer and phone.
• Required to frequently travel to outside constituent meetings.
• Required to travel to other buildings on the campus.
• May be required to attend conference and training sessions within Bay Area or in-state or out-of-state locations.

Work Environment:

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment.
• Mostly indoor office environment with windows.
• Offices with equipment noise.
• Offices with frequent interruptions.
• Driving related to meetings with external constituents.
• Meeting with external constituents at off-campus locations including other offices, restaurants, and other private and public venues.


• Direct knowledge of development programs including grant-writing, annual fund and major gifts.

• Direct knowledge of successful fundraising best practices.

• Knowledge of higher education advancement preferred.

• Understanding of the values, ideals, and mission of Jesuit education and the Jesuit School of Theology.


• Must be a goal oriented and self-motivated individual who can demonstrate accountability, initiative, creativity and focus in a rapidly changing and intellectually stimulating environment.

• Demonstrate strong interpersonal skills and the ability to collaborate, build alliances, and achieve results within a population that may possess competing interests, opinions, and /or expectations.

• Demonstrate strong active listening skills and ability to negotiate positive outcomes.

• Positive attitude, sense of humor and flexibility.

• Required to have a valid driver’s license and personal transportation vehicle available for frequent travel to business meetings (mileage is reimbursed under federal guidelines).


• Demonstrate a level of comfort working and communicating with top executives, community leaders and/or university leadership. Ability to motivate, build long term relationships with and gain the respect of internal and external clients.

• Demonstrate the ability to manage time and work load to multitask and achieve goals in a deadline driven environment.

• Demonstrate a genuine appetite to contribute to a collaborative, ethical, and professional team environment.

• Ability to work on the road and/or work at odd hours and on weekends.

Education and/or Experience:

• Bachelor’s degree required

• Associate Director for Development: 1-3 years in fundraising and/or transferrable professional skills that include sales and/or developing relationships with high net worth clients or customers.

• Director for Development: 3-5 years in fundraising and/or transferrable professional skills that include sales and/or developing relationships with high net worth clients or customers.

Salary Information:

Close Date:

Open Until Filled: Yes

Special Instructions to Applicants:

To view the full job posting and apply for this position, go to

About Santa Clara University

Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.

Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.

Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

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