Manager, Women's Soccer Operations

Job Id: 
Santa Clara University
Job Type: 
Job Start Date: 
Application Closing Date: 
Contact Name: 
Santa Clara University
Contact Phone: 
(408) 554-4392
Contact Email:

Manager, Women's Soccer Operations

Santa Clara University

Department: Soccer Women

Part Year: No

FLSA Status: Non-Exempt

Standard Hours (hours per week): 40

Position Purpose:

Reporting to the Head Women's Soccer Coach, the Manager of Women's Soccer Operations and is responsible for all aspects of running a Division I Women's Soccer program including, but not limited to: day to day operations, travel arrangements, and engaging with the community for purposes related to community service, camp coordination, and fundraising.

Essential Duties and Responsibilities:

A. Direct day to day operations regarding the women’s soccer program.
1. Supervise, train and evaluate student managers.

2. Communicate with the members of the athletic department to ensure that the women’s soccer staff is up-to-date and aware of the latest information as needed.

3. Responsible for communications with the compliance office. Compile countable hours time-sheets and complete all necessary forms for official and unofficial visits and any additional forms as directed for NCAA compliance purposes.

4. Determine practice times and notify appropriate parties.

5. Direct the home and away ticket allocation procedure. Distribute and manage home and away ticket lists. Work with Athletic Department Ticket Office to manage ticket usage and distribution.

6. Represent Head Coach in meetings when required.

7. Coordinate competition schedule with appropriate parties.
B. Direct travel arrangements for the Women’s Soccer program.

1. Evaluate travel options for the program and determine most efficient and effective travel for the program.

2. Serve as point person for travel arrangements for the Women’s Soccer program.

3. Determine the appropriate travel needs to ensure adequate preparation for each trip.

4. Determine away practice times at opponent’s facility, pre and post competition locker room accommodations when required.

5. Determine all team meals.

6. Travel with the team to assist with transportation, arrange and prepare all meals as needed.
C. Direct community, alumni and external relations for the Women’s Soccer program.

1. Serve as a role model and example of sportsmanlike conduct and of the qualities taught by Santa Clara University.

2. Maintain active communication with community constituencies.

3. Assist with or direct all fundraising, alumni and community programs that involve the Women’s Soccer program.

4. Assist with or direct as requested all Women’s Soccer special events, such as alumni day or end of the year banquet.

5. Create and distribute a newsletter to interested parties.

6. Coach, organize and direct community Women’s Soccer clinics and camps.

7. Assist the media relations staff with the scheduling and coordination of various media requests of the Head Coach.

8. Assist the marketing staff with the scheduling and coordination of various marketing requests.
D. Fulfill NCAA allowed sport-specific tasks.

1. Attend all trainings and home and away matches as directed by the head coach.

2. Evening and weekend work required.

3. Observe practices and games and track relevant statistics as directed by the head coach.

4. Compile and present statistics to coaching staff as requested.

5. Assist in supervising student managers and their responsibilities.
E. Serve as liaison between the Women’s Soccer Coach and the other administrative units.

1. Work with the Athletic Department staff to liaison with the University housing office and dining services.

2. Work with other administrative units on campus to effectively manage the operations of the Women’s Soccer program.
F. Direct equipment and facility operations.

1. Work with Athletics Facilities Department to determine visiting team practice times. Greet visiting team at practice.

2. Coordinate the cleaning and storage of team uniforms and equipment.

3. Ordering necessary training equipment while working within the parameters of the designated budget.

4. Supervise student managers
G. Fulfill general administrative tasks.

1. Perform general administrative and/or clerical tasks at the direction of the Head Coach including, but not limited to: data entry, filing, copying, faxing and archiving documents.

2. Complete appropriate expense report for members of the coaching staff.

3. Work with members of the Athletic Department to complete any routine forms or gather information as needed.
H. Display commitment to the academic success of student-athletes.

1. Work cooperatively and effectively with Academic Support Services staff.

2. Assist, and/or monitor study hall programs.
I. Abide by all Conference, Department and NCAA regulations and assist to ensure departmental compliance.

1. Attend all compliance seminars and reviews.

2. Maintain current CPR certifications.
J. Other Duties as Assigned.
1. Models the office culture guidelines of the Department of Athletics.

2. Is aware of and abides by all NCAA , WCC and other applicable rules and regulations.

3. Sets a positive example of behavior for students and the SCU community.

4. Represents SCU in the community.

Provides Work Direction:

Supervise, train and evaluate student managers.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Physical Demands:

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.

• Considerable time is spent at a desk using a computer terminal
• Travel may be required for competitions.
• May be required to tour the campus with students.

Work Environment:

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment
• Athletic facilities
• Frequent attendance at outside athletic events.
• Frequent events attended evenings and weekends




• Strong, positive written and oral communication skills.



Education and/or Experience:

• Bachelor’s degree required.
• Minimum of five (5) years of women’s soccer experience at the collegiate or post-collegiate level (playing, coaching or other relevant women’s soccer experience) preferred.

Salary Information: commensurate with experience

Close Date:

Open Until Filled: Yes

Special Instructions to Applicants:

To view the full job posting and apply for this position, go to

About Santa Clara University

Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.

Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.

Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

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